A Brief History (and Overview) of TimeSaver

As a consulting firm needing to keep track of our staff's billable hours, we've used both Toggl (now Toggl Track) and QuickBooks Online for years. Overall we've been happy with both of these robust, well-established services. However, like many service-based businesses, we found ourselves spending a lot of time copying all our Toggl time entries to Quickbooks Online for end of month billing. After the tedium grew into frustration, we decided to create an app that does all this work automatically for us! TimeSaver (originally called "Toggl by Apigrate") was born.

TimeSaver is a cloud-based app. After you connect it to your Toggl and QuickBooks Online accounts, it works by looking for Toggl time entries to sync about every 15 minutes, automatically! When it finds time entries that need to be synced, it pushes them into QuickBooks. After it syncs, TimeSaver tags the Toggl time entries to mark each synced entry as processed. 

Here's how Toggl looks before time is synced.

After the time is synced, you can see the entries have been tagged.

In QuickBooks Online, time entries are saved as "time charges". If a time entry is billable, then you'll be able to find these time charges in the Sales "unbilled activity" section in QuickBooks Online.

Drilling in, you can see the individual time entries.

Billable rates are honored by what you set up for your users and projects in Toggl. There are settings to manage rounding as well.

If you would rather sync your time manually, and forgo the automation, you can! The Tools menu lets you tell TimeSaver to "sync everything now" and it will perform an immediate sync. 

This lets you have however much control you need over when syncs occur.